The Norwegian Local Radio Association’s national conference is the largest and most important meeting place for local radio in Norway. During these events the local radio industry meets for a joint gathering, where the current situation, trends and future of the radio market are discussed. As always, our sponsor partners and exhibitors are an important and natural part of the gathering.
Being an exhibitor at our conferences is an opportunity for direct dialogue with decision-makers who may be looking for products and services that your business supplies Here you meet dedicated professionals from the entire local radio industry. A record number of participants are registered in 2023, with representatives from over 70 unique local radio stations. In total, the conference has 10 exhibitors and 8 other sponsor partners. All available exhibitor boots have been sold this year.
It obviously depends on where you are traveling from. If you depend on flying, Gardermoen is the nearest airport. From there it takes about 55 minutes by train to Hamar. The train goes directly from the airport to Hamar.
From Hamar train station it is about one kilometer to the hotel (Vangsvegen 121). You can either take a taxi or walk (which takes about 15 minutes).
All exhibitors and sponsor participants must register with the Norwegian Local Radio Association on arrival. Registration takes place in connection with the hotel’s reception and is open Thursday and Friday.
Upon registration, sponsors and exhibitors are given a conference folder with practical information, a conference magazine and an access card. This badge must be carried by the participant throughout the conference, as it serves as an access token for the professional conference and certain meals, among other things. Included in the registration fee is a coffee pack and lunch for all days (thursday to saturday). Coffee and refreshments is served in the mingling area, while lunch is served in the restaurant.
In the pocket where you find the access card, there are tickets for the conference dinner on Thursday and Friday as well as the gala dinner on Saturday, for the participants who have ordered this. The conference dinner is served in the hotel’s restaurant, while the gala dinner is held in Hamarhallen (See floor plan for location).
The exhibitor area is located in the hotel’s conference area and is located in a separate hall (size approx. 90 square meters) between the mingling area and hall B (See more detailed floor plan below)
All stands have the same size (2.4m x 1.8m). The standard delivery from the Norwegian Local Radio Association is 2 conference tables (1200mm/720mm/600mm), 2 chairs and white tablecloths. There is a power outlet at each stand and access to wireless internet. The stands will not be divided by exhibition walls and will be fully rigged as shown in the floor plan below. Extra meeting tables and chairs will be set out, so that you can provide yourself with this freely. There is good access to electricity in the exhibition area, but we encourage exhibitors to bring extra extension cords.
Setup and assembly
The exhibition area opens for set-up on Wednesday 22 of March from 18.00 until 21.00 and from 08.00 on Thursday 23 of March. We recommend that set-up is completed by the time the exhibitor area opens to the public. There will be no defined stand locations and we practice the first-come, first-served principle.
The Norwegian Local Radio Association provides a person who will be present on Wednesday evening and Thursday morning to assist with practical arrangements.
Opening hours for the exhibition hall
The venue opens to the public at 10.00 each day, Thursday to Saturday. This is one hour before the academic program starts in the two conference halls. It is up to each individual exhibitors to choose the time for staffing their own stand. The exhibition hall are closed and locked at 18.00 on Thursday and Friday and at 16.00 on Saturday.
The exhibition hall will be locked outside normal opening hours, but no special guard will be organized in connection with the exhibition. The individual exhibitor must assess security against the value of the equipment. The Norwegian Local Radio Association can arrange storage of equipment in our secretariat.
Storage of equipment is the responsibility of the exhibitor and we would like to remind you that exhibitors themselves must arrange for any insurance that covers theft or damage.
If you need to send technical equipment, exhibition material or other things to the conference hotel, it is important that this is labeled correctly, so that the hotel’s goods reception understands what the shipment is about. The shipment must be clearly marked «Norsk Lokalradioforbunds landskonferanse 2023». The conference hotel will store your goods free of charge from reception until the start of the conference.
For any merchandise or technical samples that will be showed during the exhibition, the exhibitors need to clear customs in Norway with ATA Carnet, either by their own forwarder or that they get the carnet stamped at the customs area (red zone) at Oslo Airport. If the exhibitor sends their items with preferred freight forwarder – the goods need to be in Norway and Hamar the 22nd of March.
A Carnet or ATA Carnet (pronounced kar-nay) is an international customs and temporary export-import document. It is used to clear customs in 87 countries and territories without paying duties and import taxes on merchandise that will be re-exported within 12 months. Carnets are also known as Merchandise Passports or Passports for Goods.
When shipping goods to the hotel, the following address is used:
Attn: Norsk Lokalradioforbunds landskonferanse 2023
All exhibitors and sponsors have the opportunity to promote special offers, products or services through a full-page advertisement in our popular conference magazine. The magazine is handed out to all conference participants and will also be distributed digitally to all members who do not attend the conference.
Advertisement format is full page A4:
Width: 210 mm
Height: 297 mm
Bleed: 5 mm
Completed advertisement must be delivered in high-resolution format, preferably PDF. The advertisement is sent by e-mail to firstname.lastname@example.org. The deadline for submitting the finished advertisement is Friday 3 March at 12.00. Advertisements received after the deadline will not be included in the magazine.
Promotional material in the conference folder is a great way for sponsors/exhibitors to distribute brochures or flyers with offers or information directly to all conference participants. The folders will be handed out to all participants upon registration.
The maximum size for brochures/flyers is 4-sided A4 format. Brochures/flyers in a quantity of at least 180 copies must be shipped to the conference hotel and the shipment must arrive by Tuesday 21 of March at 12.00.
Brochures/flyers must be shipped to:
Attn: Norsk Lokalradioforbunds landskonferanse 2023
The Norwegian Local Radio Association can assist with printing and shipping, if the sponsor/exhibitor covers printing costs as outlined below. Costs for printing are then invoiced to the sponsor, while the Norwegian Local Radio Association pays for shipping.
180 copies A4 single-sided color NOK 790 + VAT
180 copies A4 double-sided color NOK 990 + VAT
180 copies A4 folded 4+4 w/fold NOK 1,290 + VAT (four-sided folder A5)
Delivered on paper 150 gram matt or 170 gram silk matt, as desired.
Completed high-resolution print file in pdf format with 3mm bleed sent to email@example.com on Friday 3 March at 12.00